Personal account and shared workspace
Your account identifies you. Workspace membership and role determine the shared features and records you can access. A shared workspace should not be treated as a private personal folder.
Application access checks
The app uses authenticated requests and organization-scoped access controls. Available actions depend on your role. A missing or disabled control can mean that your role cannot perform the action.
Invite and review carefully
- Invite the intended email address and select the appropriate role.
- Review invitations and current members in Team.
- Use blocking or removal controls when access needs to change, and read the confirmation before applying them.
External service permissions
Google Drive permissions and connected email permissions are separate from team roles. Changing a teammate’s role does not by itself revoke permissions previously granted to an external service.
Already shared copies
Removing a member or disconnecting a service does not recall copies already downloaded or emailed.