Alex runs a small business. His accountant needs 200 documents by Friday, but invoices, receipts and contracts are scattered across paper piles, downloads and emails.
AI-poweredFrom inbox to organized
Leave the document
chaos to Sortify.
From scattered files and email attachments to organized folders, split PDFs, tracked invoices, and scheduled sending—AI Sortify brings your team’s document work together, with you in control.
Your team
Send files ↓
Email
Forward expense emails
Bank
Insurance
Utilities
Loans
Shopping
Family↓ Email
BankInsuranceUtilitiesLoansShoppingFamilyForward · Automatic send
Forward ↓
AI SortifyStorage ↓
Storage
AI Sortify Cloud
Google Drive
DropboxComing soon
OneDriveComing soonOrganized files
Swipe sideways to explore
Bank
GovernmentInsuranceUtilitiesLoansShoppingFamilyBankInsuranceGovernmentFamily
Your inboxGoogle DriveBankGovernmentInsuranceLoansShoppingStorage
AI Sortify CloudGoogle DriveDropboxComing soonOneDriveComing soonOrganize & save
← Automatic send
LexwareAnalyze & classifyCheck scheduled emailsExport to LexwareSync paymentsAnalyzing finances- Automatic sending
- Your teamSend files
LESS BUSYWORK. MORE BREATHING ROOM.
Less document chaos. More time for what really matters.
From watched folders, phone scans, uploads, email, Google Drive or Lexware: Sortify helps split PDFs, rename files meaningfully and organize them into your folder structure. Email rules send documents automatically to the right people. Export invoices to Lexware and sync payment statuses back—all while staying in control.
AN EXAMPLE WEEK WITH ALEX
200 documents. One week. A fresh start.
He opens files one by one, renames them and creates folders. Then he realizes some files are missing. He searches everywhere, but cannot find them.
Some documents are on his desk. Others are buried in email. Finding them takes longer than he expected.
Invoices still need sorting. His accountant is waiting. Alex is working late, but the paperwork keeps piling up.
With the deadline today, he finds a way to bring his document work into one place.
First, Alex sets up email forwarding and creates an email rule to automatically send organized documents to his accountant. Then he scans his papers and uploads his files.
AI Sortify classifies and names his documents, files them into folders, and automatically sends them to his accountant using the rule Alex configured.
See Alex’s files before and after
Before the deadline, Alex checks the results and finally relaxes. From now on, he just uploads his files—AI Sortify handles the rest using the setup he has already configured.
Scroll down to follow Alex’s story
ALEX’S FRESH START
Your fresh start begins here.
Bring scattered documents into one place. AI Sortify helps you organize them, name them clearly, and send them to the right people.
Get startedYour workload, simplified.MONTHLY ACTIVITY
How is this calculated?
Steps describe example tasks, not an exact click count. Time rates assume an established workflow. One-time rule setup and reviewing exceptions are not included. Adjust the minutes to match your work.
LESS BUSYWORK
Clear files. More time for you.
An illustrative estimate of manual document work reduced. Interruptions and mental effort are not measured in these minutes.
10h 30m
potential manual time saved per month1,140illustrative manual steps avoided
FilesSplitsAttachmentsEmails
View dashboard
Without AI SortifyDownloads
scan001.pdf
signed_final_v2.pdf
New folder (2)
IMG_4821.jpg
document (2).pdf
export (3).xlsx
Desktop backup
attachment.pdf
invoice_FINAL.pdf
to sort
new document.docx
Scan 14.pdf
With AI SortifyInvoices
2026
09_September
2026-09-02_Nordstern_Invoice.pdf
2026-09-05_Acme_Invoice.pdf
2026-09-12_Lumen_Invoice.pdf
Receipts
2026
09_September
2026-09-03_Office_Receipt.jpg
2026-09-08_Print_Receipt.pdf
2026-09_Expenses.xlsx
Contracts
Clients
Nordstern
2026-09-01_Service-Agreement.pdf
2026-09-01_Project-Brief.docx
2026-09-04_NDA.pdf
SMART FILE ORGANIZATION
Every file. Right where it belongs.
Rename, organize, and find your files — without the chaos. Sortify turns scattered downloads, scans, and attachments into meaningful names and a clear folder structure, shaped by your rules.
Get startedSmart namingFolder structureAutomatic sortingYour rules
FEATURES
Everything your documents need.
Simply connected.
Your files. Many formats. One place.
Every file, in the right place.
One scan. Separate documents.
Turn a scanned PDF bundle into separate invoices, contracts and receipts. Review the split before organizing your files.
Explore this feature →Drop into Drive. Sorted automatically.
Add supported files directly to your Google Drive Unclassified folder. When automatic classification is enabled, Sortify detects and files them in your folder structure. Subfolders are not scanned.
Explore this feature →Select files. Send by email.
Select documents, review the attachments, and send them manually to a recipient using your connected Gmail, Outlook, or SMTP account. Unlike scheduled delivery, you choose when to send.
Explore this feature →The right documents. Delivered on time.
Send files from organized folders daily, weekly or monthly. Use your own email address or the Sortify address.
Stay on top of every invoice.
Track due dates and schedule reminders. Update payment status manually or sync linked invoices from Lexware.
Your documents. Your financial picture.
Turn invoices and receipts into a clear view of revenue, expenses and profit, with monthly trends.
From your inbox to your workspace.
Forward emails to your private workspace address. Choose accepted file types and enable auto-processing to store and classify attachments.
From invoice to Lexware.
Connect Lexware, import documents, export invoices and sync payment status for linked invoices.
Your team. One shared place.
Let your team upload files into one shared workspace. Sortify brings everyone's documents together.
AI SORTIFY ASSISTANT
Ask your workspace.
Move work forward.
Find files, check activity and take action with guided commands—all within your workspace.
Explore the assistant
YOUR DOCUMENTS. YOUR DECISIONS.
You’re in control.
Sortify makes suggestions. You decide how your documents are processed.
DESTINATION
Choose where your files go.
Select a destination folder during upload, or let Sortify find the right place for each file.
REVIEW & EDIT
Check the details. Make corrections.
Compare extracted information with the original. Edit document details and custom-field values before confirming.
RENAME
A clear name. Yours to adjust.
Sortify names your files using your rules. Edit any filename whenever you need to.
FOLDER STRUCTURE
An organized space shaped by you.
Add custom folders, edit your hierarchy, and use positive and negative keywords to guide folder matching.
CUSTOM FIELDS
Capture what matters to your business.
Define your own fields for the information you need, then review and edit their extracted values alongside each document.
FILENAME PATTERNS
The right format for every folder.
Combine document details and custom fields into filenames. Set a default pattern or customize it for individual folders.
YOUR FOLDERS. YOUR RULES.
Control your folder structure.
Your folder structure.
Start with a template that fits your work.
01 / 08
My business
Income
Contracts
Staff
Banking
Insurance
…
For every industry.
The right folder structure for your everyday work.
- Personal paperwork
- Agencies
- Freelancers
- Small businesses
- Tax practices
- Law firms
- Construction
- Architecture & engineering
- Trades & services
- Transport & logistics
- Auto workshops
- Food production
- Restaurants & cafés
- E-commerce
- Retail
- Hotels & accommodation
- Property management
- Medical practices
- Dental practices
- Care services
- Beauty & wellness
- Education & courses
- Clubs & associations
- Your own workflow
GETTING STARTED
Your first organized file starts here.
Choose your storage, create your structure, and add your first file. Fine-tune the rest as you go.
GET STARTEDCONNECTED TO YOUR TOOLS
Your email, storage, and accounting. Together.
Connect your storage, email, and accounting tools to keep your documents moving.
Your team
Send files ↓
Email
Forward expense emails
Telekom
AWS
Amazon
DHL
DB↓ Email
TelekomAWSAmazonDHLDBForward · Automatic send
Forward ↓
AI SortifyStorage ↓
AI Sortify CloudGoogle DriveDropboxComing soonOneDriveComing soon↑ Import · Export ↓ · Sync €
LexwareSwipe sideways to explore
Tax advisor
Accounting
HR
Client
Partner
Your inbox↑ImportExport↓↑Sync €↓
Storage
Forward →← Automatic send
AI Sortify- AI Sortify Cloud
- Google Drive
- Your teamSend files
- Lexware
- DropboxComing soon
- OneDriveComing soon
ROOM TO GROW
Start small. Grow with Sortify.
A quick look at your options. Explore every feature and allowance on the pricing page.
Loading plans…
Compare all plansGood questions
Good questions.
Clear answers.
A few things to know before your first file.
Have another question?Let’s talkCreate your account, choose AI Sortify Cloud or Google Drive, and upload your first document. Set up your folder structure and review the result before adding more files.
YOUR TIME IS WORTH MORE
Less file chaos.
More time for you.
Let Sortify help name and organize your documents. Find what you need and get back to what matters.
